REPORTS TO: Designated Administrator/Supervisor
SCOPE OF RESPONSIBILITIES:
- Perform many complex and important clerical operations requiring the exercise of judgment based upon knowledge gained through experience or education.
- Make decisions in accordance with established policies.
- Responsible for finality of action, but more difficult and important work is performed under close supervision.
- Supervision may be exercised over the employees assisting with routine details.
PERFORMANCE RESPONSIBILITIES/ESSENTIAL FUNCTIONS:
- Receive visitors and directs the flow of traffic to persons involved
- Answers telephone and routes calls
- Prepares:
- Payroll reports
- Materials of instruction orders, and checks and assign orders
- School funds for banking
- Transcripts for diplomas and equivalency certificates for General Educational Development Test for graduates and adult graduates
- Maintains:
- Up-to-date pupils’ card file
- School calendar of dates of all school events
- Assists:
- With registration of students and class assignments
- With preparation of Annual School Report
- Secures substitutes by telephone for teachers and keeps record of substitute teachers used
- Handles correspondence covering all phases of duties of the principal, requiring typing and taking dictation
- Checks in students who are late and check out those who must leave school
- Sells tickets and collects and counts money for school activities
- Demonstrates patience and tolerance with students
- Performs tasks despite constant interruptions
WORK ENVIRONMENT/WORK HOURS:
- Individual is required to work in an office setting with a climate-controlled environment subject to School Board energy policy guidelines.
- The length of the workday consists of hours assigned by the superintendent and could vary as the result of day/evening activities or emergencies.
- Job responsibilities may require work on weekends or holidays and attendance at meetings other than the location of the work site.
COMMUNICATION SKILLS:
- Must be able to effectively communicate in English both orally and in writing.
- Must be able to accurately compile and interpret data, summarize information, and provide reports to the appropriate administrator/supervisor.
- Must have the ability to accurately give and receive information via telecommunication system and must be able to communicate successfully with all employees of every level as well as outside agencies.
EQUIPMENT USED:
- Telephone
- Computer
- 10 Key Adding Machine
- Audio-Visual Aids
- Copy Machine
- Facsimile Machine
- Calculator
- Any Other Appropriate Business Machine And/or Office Equipment
PHYSICAL INVOLVEMENT:
- Standing, sitting, walking, reaching, bending, lifting up to 20 pounds is oftentimes required.
- Must be able to travel to various locations and move freely within work sites.
- Must have sufficient visual acuity to be able to work with computer monitors, read and interpret hand written documents.
MENTAL INVOLVEMENT:
- Must understand and interpret written and verbal instructions.
- Must be able to work independently with minimal supervision.
- Must have the ability to maintain accurate records.
- Must possess sufficient interpersonal skills to function compatibly with others
- Ability to manage, direct, supervise and evaluate staff.
HUMAN RELATIONS INVOLVEMENT:
- Must have the ability to work under the pressure of deadlines, interruptions, and the ability to deal with other employees in such a way as to maintain their goodwill.
- Must be able to respond positively to supervision and to accept commendations and recommendations.
- Must demonstrate sensitivity/understanding in interpersonal relations with persons of diverse cultures/backgrounds.
MINIMUM QUALIFICATIONS:
- High school diploma or GED.
TERMS OF EMPLOYMENT:
EVALUATION:
- Shall be evaluated in accordance with the Zachary Community School Board Personnel Accountability Plan.
NOTE:
This job description is a summary of the primary duties and responsibilities of
the position. It is not intended to be a comprehensive listing of all duties and responsibilities. The Zachary Community School Board reserves the right to change this description at its discretion. |